Maintaining tax-exempt status or applying for tax-exempt recognition can be a challenging task for any non-profit organization. Deaftax.com provides a full array of services to non-profit organizations to help them to become more efficient and successful in carrying out their organization’s mission. The tax-exempt status of 501(c)3 is a valuable asset and the effort to maintain that status requires ongoing active attention to rules issued by Internal Revenue Service in order to remain active as a tax-exempt entity.

The services Deaftax.com offers to non-profit organizations include the following:

• Annual non-profit tax return filing: Form 990, Form 990-EZ, Form 990-N annual filing
• State filing requirements for non-profits
• Bookkeeping service through Quickbooks Online
• Applying for tax-exempt status
• Non-profit consulting & Training
• Fundraising & donation solicitation

Bookkeeping 

Maintaining a solid financial standing and keeping a clear picture of finance are essential tasks needed for a non-profit organization to keep their operations going. Accurate and correct bookkeeping enables non-profits to track the incoming and outgoing flow of funds and to possess the necessary details need to accurately report the finances to the officers. Many non-profits have shut-down because of financial difficulties which often result from not being able to keep track of the organization’s funds.

Deaftax.com offers professional bookkeeping service through Quickbooks Online (QBO). By processing our client’s bookkeeping services online, it allows our staff and the non-profit treasurer to work together at anywhere and instantly.

The another benefit of using QBO is to prevent the loss of data or transactions due to change of treasurer, unexpected damage in the office or other organizational problems. QBO also enables a direct and secure connection to the nonprofit’s bank account, which enables easier tracking of categories of expenses and income.

Deaftax provide three levels of bookkeeping services, including Quickbooks Online*, for a monthly fee:

Level 1 Package $300
Monthly review
Transaction matching entry
Reports
Tax Preparation & Filing
Small size organization/business**
Less than $5k sale a month**

Level 2 Package $600
Monthly review
Transaction matching entry
Tax Preparation & Filing
Reports
Medium size organization/business**
Between $10k to $50k sale a month**

Level 3 Package $900
Monthly review
Transaction matching entry
Reports
Tax Preparation & Filing
Payroll administration
Tax consulting
Large size organization/business**
At least $50k sale a month**

If you want Payroll service, add another $100 plus $2 per employee to the monthly service cost if not included.

These levels include Quickbooks monthly fee and Quickbooks Online setup.

We may require 25% deposit of one year fee as a deposit to use our monthly service.

**Size and volume of the prospective client’s business will be reviewed and be determined by Deaftax for the appropriate category.

We offer a minimum $500 one-time fee based on the amount required to set up if the organization only wants a Quickbooks Online set up, which includes:

• Set-up
• Training
• Bank connection

Apply for Tax Exempted Status

Obtaining tax-exempt status can be very difficult and frustrating process for anyone . Internal Revenue Service maintains a strict requirement and scrutinizes the tax-exempt application very carefully.

There are two different applications for tax-exempt status: Form 1023 and Form 1024.

Form 1023 conveys 501(c)3 status which is tax-exempt and can receive donations that are tax-deductible for individuals or firms. Form 1024 conveys 501(c) status for civic, social, and certain types of organizations that are not eligible to offer tax-deductions for donations.

Deaftax.com provides services for completing the Form 1023 and 1024 application.

Application Preparation

• File name trademark in home state
• File non-stock or non-profit corporation status in state
• Get Employer ID Number
• Open a bank account
• Filing Form 1023/1024
• Review required documents
• Mailing the application
• Follow up with the application

Deaftax.com charges $100-$200 a hour depending on the services needed for application.

Annual form 990 Filing

Deaftax provides Form 990, Form 990-EZ, and Form 990-N filing for tax-exempted non-profit organizations. Internal Revenue Service requires all tax-exempted organizations to file reports annually or lose tax exemption status. The deadline for annual filing is May 15 unless fiscal year is not January to December then it is 5 months after last fiscal month.

Form 990 is required for an organization that earns total revenue of at least $200,000 or have total assets at least $500,000

Form 990-EZ is required for organization that earns total revenue of less than $200,000 but more than $50,000 or have total assets less than $500,000

Form 990-N is required for organization that earns total revenue of $50,000.

Form 990-PF is required for all private foundations regardless of income and asset values.

The hourly rate for preparing the Form 990, Form 990-EZ, and Form 990-PF is $250 a hour.
This service includes one year free tax consulting and follow-up.

The preparation fee for Form 990-N is $100 flat rate.

NonProfit State Filing 

In all 50 states of USA, non-profit organizations are often required to file annual reports and get permits to do certain activities from the local or state government.  Internal Revenue Service is responsible for tax exemption status while the state is responsible for organizations’s corporation status. Some examples of required filings by the state & local governments are:

• Annual corporation registration
• Solicitation permit
• Sales tax exemption certificate
• Bingo or raffle permit
• Property report

It is the responsible of the non-profit organization to comply with federal and state requirements to keep the tax-exempt status every year. Some forms or filings require fees for organizations to pay, which is the responsible of the organizations. Average annual expense to maintain compliance is about $500 – $1000 a year, depend on the amount of revenue from donations.

Deaftax provide a hourly preparation service to prepare the form for filing with the state & local government. Deaftax can search to see if non-profit organization is in good standing or needs to submit forms to keep the tax-exempted status. 

Non-profit Consulting 

• Wondering how to run non-profit organization better?
• Facing an issue that may cause your organization to fall apart?
• Treasurer is not skilled at bookkeeping?
• Facing a financial issue that the officers of the organization are unsure how to resolve?
• Receive an unique kind of donation that officers do not know how to report to the IRS?
• Money seems to disappear?

Deaftax.com provides consulting services to non-profit organizations to help the officers and the members to make better and more informed financial decisions based on IRS requirements, generally accepted business and financial reporting requirements.

We work with the non-profit officers and review each individual case to make the best recommendation. Officers’ training can be provided to learn how to run a non-profit organization and to develop a strong teamwork skill that is necessary for the organization’s survival. Training can be provided for treasurer to teach that person the accounting method, rules about non-profit finances, and how to generate the appropriate financial reports.

The consulting / training can be done through video call or in person. If an in person meeting is requested, mileage and transportation will be billed to the organization by Deaftax.com

Contact us for additional information on pricing and services provided.